Download the Winery Agreement or fill out the form below to be a vendor at the 2018 Made in Oklahoma Fest.
Festival Date: Saturday, June 16, 2018
Location: Sheraton Midwest City Hotel at the Reed Conference Center
5800 Will Rogers Road, Midwest City, OK 73110
Contact: Melanie Voice, Phone: 405.739.1297, Fax: 405.869.8603,
Hours of Operation: 10 a.m. to 6 p.m.
Set–Up Time: Saturday, 7 – 9:30 a.m. (Set up must be complete by 9:30 a.m.)
Tear-down: Saturday, 6 p.m.
Individual 10’ x 10’ Tent
(2) 6’ x 30” tables draped and skirted provided by the Festival
Electric is available at no cost; however all needs must be communicated to the festival office by June 1, 2018. Electrical needs conveyed during set up or the day of the festival will not be accommodated.
Winery tents will be alongside the wine and beer garden that faces the main entertainment stage.
In exchange for a zero booth rental charge, the FESTIVAL will sell 10 tasting tokens including a commemorative festival wine glass for $22. The VENDOR agrees to request and accept tokens for each tasting provided. Attendees will receive a hand stamp or wristband signifying they have been identified and are 21 years or older.
A refundable deposit of $150 is due at the signing of the Agreement. This deposit is only to reserve your space and is 100% refundable after the event date. Please make the check payable to the City of Midwest City.
Requirements: Oklahoma Sales Tax Permit, Oklahoma County Health Department Special Event License or Temporary Permit, Alcoholic Beverage Laws Enforcement Commission License, and Comprehensive General Liability Insurance including Liquor Liability.
You may use the form below or scan your documents and email them to email@example.com.
Licenses/Permits/Disclaimer: Oklahoma wines raised, harvested and fermented in the State of Oklahoma will receive primary consideration for this event. In addition, wines made from fresh local or regional produce - such as grapes, fruit and peppers - and fermented in the State of Oklahoma will also receive fundamental consideration. However, wines made from juice, powder or mixer substitutes are not appropriate for this festival. Final acceptances are at the discretion of the festival coordinators and those who have been staunch supporters of the festival having participated since its inception in 2011, are invited to participate. All approved Oklahoma wineries may sell their wines in sealed containers and tasting samples may be dispensed to those wearing the proper wrist band or hand stamp.
You are required by law to have a valid Oklahoma Sales Tax Permit to Collect Sales and Use Tax as defined under Oklahoma Statutes, Title 68 O.S. § 1350 et seq. Use Tax is found under Title 68 O.S. § 1401 et. seq. The permit must be prominently displayed at your booth and on file with The FESTIVAL by June 1, 2018.
It is The VENDOR’s responsibility to read and comply with the Oklahoma City-County Health Department regulations. Information can be found at https://occhd.org/index.php?cID=347. The Oklahoma City-County Health Department requires pre-payment for the temporary permit at least seven days in advance of the festival. Pre-payment can be made here https://occhd.org/eng/about/product-detail. Upon arrival at the festival, your booth will be inspected and you will receive your temporary permit at that time.
It is The VENDOR’s responsibility to submit a copy of their Alcoholic Beverage Laws Enforcement Commission License to The FESTIVAL by June 1, 2018.
Insurance: The VENDOR, its affiliated companies and subsidiaries, agrees to be responsible for, and to defend, hold harmless, and indemnify the Midwest City Municipal Authority, City of Midwest City, and Aimbridge Hospitality, LP, its parent, subsidiaries, limited liability and affiliated companies and their respective shareholders, officers, directors, employees, members, agents and assigns (the “Indemnified Parties”), including reasonable attorney’s fees, of liability whether by reason of injury (including death) to the person or property of another or otherwise arising in connection with this Agreement. The Obligations of VENDOR hereunder shall extend to claims alleging an Indemnified Party’s sole negligence, willful misconduct or violation of law unless adjudicated as such by a court of common law.
The VENDOR, shall provide a copy of its Comprehensive General Liability Insurance including Liquor Liability to THE FESTIVAL by June 1, 2018.
Power/Utilities: Electrical requirements must be communicated with THE FESTIVAL no later than June 1, 2018. Vendors are required to bring any power strips or extension cords needed to accommodate their order. No water hook ups are available, but water sources are available inside the Reed Conference Center to fill your containers.
Security: THE FESTIVAL will provide uniformed law enforcement officers to be on patrol during the event open hours; however, this in no way implies responsibility on the part of THE FESTIVAL for lost/stolen items.
Complimentary Tastings: Wineries will receive 20 tasting tokens and two commemorative wine glasses. No person under 21 years of age may be given a tasting package. Vendors can purchase additional tasting packages at the prevailing rate.
Cross Promotion: You are encouraged to promote your festival participation on your website and social media platforms (if applicable) just as THE FESTIVAL will promote your business on the festival website and social media.
Product Guidelines and Miscellaneous notes
Melanie Voice - Special Events & Marketing Manager, Midwest City Parks and Recreation
200 N. Midwest Blvd
Midwest City, OK 73110
Chris Moler – Sponsorship Manager, President & CEO, STAAR Solutions
Want to volunteer? Please call Melanie Voice at 405.739.1297.
Midwest City Parks and Recreation
200 N. Midwest Blvd.
Midwest City, OK 73110