Prepared Food Agreement
Download the Prepared Food Agreement or fill out the form below to be a vendor at the 2018 Made in Oklahoma Fest.
Festival Date: Saturday, June 16, 2018
Location: Sheraton Midwest City Hotel at the Reed Conference Center
5800 Will Rogers Road, Midwest City, OK 73110
Contact: Chris Moler, Sponsorship Manager
Hours of Operation: 10 a.m. to 6 p.m.
Set–Up Time: Friday, noon to 6 p.m.
Saturday, 7 – 9:30 a.m. (Set up must be complete by 9:30 a.m.)
Tear-down: Saturday, 6 p.m.
Booth Specs: 10’ x 10’ Indoor Space or Outdoor Space that is shared with other vendors under a tent – all spaces are on a first come first served basis
(2) 6’ x 30” tables draped; one is skirted
Electric is available at no additional cost; however, all needs must be communicated to the festival office by June 1, 2018. Electrical needs conveyed during set up or the day of the festival will not be accommodated.
Booth Fees: $75 for Indoor Space or $100 for Outdoor Space due at agreement signing. After June 1, booth prices go up to $100 for indoor space and $125 for outdoor space. These costs are non-refundable. Checks should be made payable to the City of Midwest City. Credit cards are also accepted by calling 405-739-1297 or emailing firstname.lastname@example.org. All sales will be 100% profit to the vendor.
Requirements: Projected Vendor Sales Inventory, Oklahoma Sales Tax Permit, Oklahoma City-County Health Department License, and Hold Harmless Agreement Comprehensive General Liability Insurance.
You may use the form below or scan your documents and email them to email@example.com.
Licenses/Permits: Prepared foods are consumable food products which are not presented in a raw and uncooked state to include canned foods, bottled products, and sealed packaged food products. An Oklahoma business may sell prepared food products or give away samples of their prepared Oklahoma food products during the event. Should on-site preparation of blending the product with other food be required, the vendor will be responsible for their own appliances. There will be no open flames allowed and nothing other than household current electricity is available at the event inside the building. Vendor shall also be responsible to supply their own serving materials, including plates, bowls and eating utensils which should be disposable.
You are required by law to have a valid Oklahoma Sales Tax Permit to Collect Sales and Use Tax as defined under Oklahoma Statutes, Title 68 O.S. § 1350 et seq. Use Tax is found under Title 68 O.S. § 1401 et. seq. The permit must be prominently displayed at your booth and on file with The FESTIVAL by June 1, 2018. All sales will be 100% profit to the vendor.
If The VENDOR is sampling any food products, it is your responsibility to read and comply with the Oklahoma City-County Health Department regulations. Information can be found at https://occhd.org/index.php?cID=347. The Oklahoma City-County Health Department requires pre-payment for the temporary permit at least seven days in advance of the festival. Pre-payment can be made here https://occhd.org/eng/about/product-detail. Upon arrival at the festival, your booth will be inspected and you will receive your temporary permit at that time.
By completing this form, the Vendor accepts the terms of the Hold Harmless Agreement Comprehensive General Liability Insurance contained within.
Product Guidelines: In order to qualify as an Oklahoma Prepared food vendor you must have a food or condiment item which is sold in a sealed container and prepared for sale at an Oklahoma company for retail or wholesale distribution in a commercial enterprise.
Decorating: Vendor may decorate their provided booth and tables with décor representative of their business.
Power/Utilities: Electrical requirements must be communicated with THE FESTIVAL no later than June 1, 2018. Vendors are required to bring any power strips or extension cords needed to accommodate their order.
Security: THE FESTIVAL will provide uniformed law enforcement officers to be on patrol during the event; however, this in no way implies responsibility on the part of THE FESTIVAL for lost/stolen items.
Cross Promotion: You are encouraged to promote your festival participation on your website and social media platforms (if applicable) just as THE FESTIVAL will promote your business on the festival website and social media.
Other: Under no circumstances may you sub-rent your booth space to any other vendor. All raffles, drawings, or giveaways must be approved in advance by festival management.
Please note it is a requirement of all vendors to stay the duration of the event. Your booth may not be broken down or unmanned at any time. If special circumstances arise such as an emergency, please locate a festival staff member before departing if at all possible
Chris Moler – Sponsorship Manager
President & CEO
Annie Ensey - Volunteer Coordinator
City of Midwest City
Special Events & Recreation
200 N. Midwest Blvd
Midwest City, OK 73110
Midwest City Parks and Recreation
200 N. Midwest Blvd.
Midwest City, OK 73110