Outdoor Food Concession Vendor Agreement
// ONE Food Truck Slot Still Available! Also, Still Accepting Food Concessionaires Operating From a Tent! //
Download the Outdoor Food Concession Vendor Agreement or fill out the form below to be a vendor at the 2018 Made in Oklahoma Fest.
Festival Date: Saturday, June 16, 2018
Location: Sheraton Midwest City Hotel at the Reed Conference Center
5800 Will Rogers Road, Midwest City, OK 73110
Contact: Chris Moler, Sponsorship Manager
Food Truck Hours
Full Day Shift: 10 a.m. to 6 p.m.- TIME SLOTS SOLD OUT/NO LONGER AVAILABLE
Lunch Shift Set Up: 8 - 9:30 a.m.
Lunch Shift: 10 a.m. to 2 p.m.- TIME SLOT SOLD OUT/NO LONGER AVAILABLE
Dinner Shift Set Up: 1:30 - 2 p.m.
Dinner Shift: 2 - 6 p.m.
Food Concessionaire Hours
Operating Hours: 10 a.m. to 6 p.m.
Set-Up Time: 7 to 9:30 a.m. (set up must be complete by 9:30 a.m.)
Tear Down: 6 p.m.
Food Truck Booth Specs
10’ x 25’ Outdoor Space
Must provide a unit that is in compliance with the Oklahoma City-County Health Department regulations.
Truck/Trailer/Unit must be in excellent condition, clean and presentable.
Food Concessionaire Booth Specs
10'x10' Outdoor Space
(2) 6 x 30 tables draped and one skirted provided by the festival.
To comply with Oklahoma City-County Health Department regulations, you must provide your own screened-in tent.
Additional Information for all Food Vendors
Standard electric is available at no cost.
Limited quantities of 50 AMP plugs are available and are provided on a first come first served basis. 50 AMP PLUGS ARE NO LONGER AVAILABLE. Electrical needs must be communicated to the festival office by June 1, 2018. Electrical needs conveyed during set up or the day of the festival will not be accommodated.
Food Truck Booth Fees
$50 per shift is due at agreement signing and is non-refundable. Checks should be made payable to the City of Midwest City. Credit cards are also accepted by calling 405-739-1297 or emailing firstname.lastname@example.org. All sales will be 100% profit to the vendor.
Food Concessionaire Booth Fees
$100 is due at agreement signing and is non-refundable. Checks should be made payable to the City of Midwest City. Credit cards are also accepted by calling 405-739-1297 or emailing email@example.com. All sales will be 100% profit to the vendor.
Requirements for All Food Vendors
Projected Food Menu Sales Inventory, Oklahoma Sales Tax Permit, Oklahoma City-County Health Department Special Event License or Temporary Permit, and Hold Harmless Agreement Comprehensive General Liability Insurance.
You may use the form below or scan your documents and email them to firstname.lastname@example.org.
You are required by law to have a valid Oklahoma Sales Tax Permit to Collect Sales and Use Tax as defined under Oklahoma Statutes, Title 68 O.S. § 1350 et seq. Use Tax is found under Title 68 O.S. § 1401 et. seq. The permit must be prominently displayed at your area and on file with The FESTIVAL by June 1, 2018. All sales will be 100% profit to the vendor.
It is The VENDOR’s responsibility to read and comply with the Oklahoma City-County Health Department regulations. Information can be found at https://occhd.org/index.php?cID=347. The Oklahoma City-County Health Department requires pre-payment for the temporary permit at least seven days in advance of the festival. Pre-payment can be made here https://occhd.org/eng/about/product-detail. Upon arrival at the festival, your unit will be inspected and you will receive your temporary permit at that time unless you already have one.
By completing this form, the Vendor accepts the terms of the Hold Harmless Agreement Comprehensive General Liability Insurance contained within.
Power/Utilities: Electrical requirements must be communicated with THE FESTIVAL no later than June 1, 2018. Vendors are required to bring any power strips or extension cords needed to accommodate their order.
Security: THE FESTIVAL will provide uniformed law enforcement officers to be on patrol during the event; however, this in no way implies responsibility on the part of THE FESTIVAL for lost/stolen items.
Other: Under no circumstances may you sub-rent your booth space to any other vendor. All raffles, drawings, or giveaways must be approved in advance by festival management.
Cross Promotion: You are encouraged to promote your festival participation on your website and social media platforms (if applicable) just as THE FESTIVAL will promote your business on the festival website and social media.
Please note it is a requirement of all vendors to stay the duration of the event. Your booth may not be broken down or unmanned at any time. If special circumstances arise such as an emergency, please locate a festival staff member before departing if at all possible.
Chris Moler – Sponsorship Manager
President & CEO
Annie Ensey - Volunteer Coordinator
City of Midwest City
Special Events & Recreation
200 N. Midwest Blvd
Midwest City, OK 73110
Midwest City Parks and Recreation
200 N. Midwest Blvd.
Midwest City, OK 73110