Download the Distillery Agreement or fill out the form below to be a vendor at the 2018 Made in Oklahoma Fest.
Festival Date: Saturday, June 16, 2018
Location: Sheraton Midwest City Hotel at the Reed Conference Center
5800 Will Rogers Road, Midwest City, OK 73110
Contact: Chris Moler, Sponsorship Manager
Hours of Operation: 10 a.m. to 6 p.m.
Set–Up Time: Saturday, 7 – 9:30 a.m. (Set up must be complete by 9:30 a.m.)
Tear-down: Saturday, 6 p.m.
10’ x 10’ Outdoor Space that is shared with other vendors under a community tent – all spaces are on a first come first served basis
(2) 6’ x 30” tables draped; one is skirted
Electric is available at no cost; however all needs must be communicated to the festival office by June 1, 2018. Electrical needs conveyed during set up or the day of the festival will not be accommodated.
Booth Fees: $100 for Outdoor Space is due at agreement signing. After June 1, booth prices go up to $125. These costs are non-refundable. Checks should be made payable to the City of Midwest City. Credit cards are also accepted by calling 405-739-1297 or emailing email@example.com.
Requirements: Alcoholic Beverage Laws Enforcement Commission License, and Comprehensive General Liability Insurance including Liquor Liability.
You may use the form below or scan your documents and email them to firstname.lastname@example.org.
Licenses/Permits: Oklahoma spirits (alcoholic liquors) distilled in the State of Oklahoma may be dispensed in tasting samples to those wearing the proper wristband.
It is The VENDOR’s responsibility to submit a copy of their Alcoholic Beverage Laws Enforcement Commission License to The FESTIVAL by June 1, 2018.
Insurance: The VENDOR, its affiliated companies and subsidiaries, agrees to be responsible for, and to defend, hold harmless, and indemnify the Midwest City Municipal Authority, City of Midwest City, and Aimbridge Hospitality, LP, its parent, subsidiaries, limited liability and affiliated companies and their respective shareholders, officers, directors, employees, members, agents and assigns (the “Indemnified Parties”), including reasonable attorney’s fees, of liability whether by reason of injury (including death) to the person or property of another or otherwise arising in connection with this Agreement. The Obligations of VENDOR hereunder shall extend to claims alleging an Indemnified Party’s sole negligence, willful misconduct or violation of law unless adjudicated as such by a court of common law.
The VENDOR, shall provide a copy of its Comprehensive General Liability Insurance including Liquor Liability to THE FESTIVAL by June 1, 2018.
Product Guidelines: In order to qualify as an Oklahoma Distillery you must have spirits (alcoholic liquor) obtained by distillation which are sold in a sealed container and prepared for sale at an Oklahoma distillery for retail or wholesale distribution in a commercial enterprise.
Power/Utilities: Electrical requirements must be communicated with THE FESTIVAL by June 1, 2018. Vendors are required to bring any power strips or extension cords needed to accommodate their order. No water hook ups are available, but water sources are available inside the Reed Conference Center to fill your containers.
Security: THE FESTIVAL will provide uniformed law enforcement officers to be on patrol during the event open hours; however, this in no way implies responsibility on the part of THE FESTIVAL for lost/stolen items.
Cross Promotion: You are encouraged to promote your festival participation on your website and social media platforms (if applicable) just as THE FESTIVAL will promote your business on the festival website and social media.
Decorating: Vendor may decorate their provided booth and tables with décor representative of their business.
Please note it is a requirement of all vendors to stay the duration of the event. Your booth may not be broken down or unmanned at any time. If special circumstances arise such as an emergency, please locate a festival staff member before departing if at all possible.
Chris Moler – Sponsorship Manager
President & CEO
Annie Ensey - Volunteer Coordinator
City of Midwest City
Special Events & Recreation
200 N. Midwest Blvd
Midwest City, OK 73110
Midwest City Parks and Recreation
200 N. Midwest Blvd.
Midwest City, OK 73110