Display Space Vendor Agreement (Non-sales)
Download the Display Space Vendor Agreement (Non-sales) or fill out the form below to be a vendor at the 2018 Made in Oklahoma Fest.
Festival Date: Saturday, June 16, 2018
Location: Sheraton Midwest City Hotel at the Reed Conference Center
5800 Will Rogers Road, Midwest City, OK 73110
Contact: Melanie Voice, Phone: 405.739.1297, Fax: 405.869.8603,
Hours of Operation: 10 a.m. to 6 p.m.
Set–Up Time: Friday, noon to 6 p.m.
Saturday, 7 – 9:45 a.m. (Set up must be complete by 9:45 a.m.)
Tear-down: Saturday, 6 p.m.
Booth Specs: 10’ x 10’ Indoor Space or Outdoor Space that is shared with other vendors under a tent – all spaces are on a first come first served basis.
(2) 6’ x 30” tables draped; one is skirted
Electric is available at no additional cost; however, all needs must be communicated to the festival office by June 1, 2018. Electrical needs conveyed during set up or the day of the festival will not be accommodated.
Booth Fees: $75 for Indoor Space or $100 for Outdoor Space due at agreement signing. After June 1, booth prices go up to $100 for indoor space and $125 for outdoor space. These costs are non-refundable. Checks should be made
payable to the City of Midwest City. Credit cards are also accepted by
calling 405-739-1297 or emailing mvoice@MidwestCityOK.org.
Requirements: Hold Harmless Agreement Comprehensive General Liability Insurance.
You may use the form below or scan your documents and email them to email@example.com.
By completing this form, the Vendor accepts the terms of the Hold Harmless Agreement Comprehensive General Liability Insurance contained within.
Product Guidelines: THE FESTIVAL will be accepting vendors based on information provided in the application, at the Festival’s discretion. In some cases, samples of products may be required. All products for sale shall maintain proper subject matter content and meet the bounds of good taste which is consistent with an event at which minors are in attendance. The FESTIVAL reserves the right to prohibit sales of items which are reasonably determined to contain lewd, offensive or overtly sexually explicit content.
Decorating: Vendor may decorate their provided booth and tables with décor representative of their business
Power/Utilities: Electrical requirements must be communicated with THE FESTIVAL no later than June 1, 2018. Vendors are required to bring any power strips or extension cords needed to accommodate their order.
Security: THE FESTIVAL will provide uniformed law enforcement officers to be on patrol during the event; however, this in no way implies responsibility on the part of THE FESTIVAL for lost/stolen items.
Cross Promotion: You are encouraged to promote your festival participation on your website and social media platforms (if applicable) just as THE FESTIVAL will promote your business on the festival website and social media.
Other: Under no circumstances may you sub-rent your booth space to any other vendor. All raffles, drawings, or giveaways must be approved in advance by festival management.
Please note it is a requirement of all vendors to stay the duration of the event. Your booth may not be broken down or unmanned at any time. If special circumstances arise such as an emergency, please locate a festival staff member before departing if at all possible.
Melanie Voice - Special Events & Marketing Manager, Midwest City Parks and Recreation
200 N. Midwest Blvd
Midwest City, OK 73110
Chris Moler – Sponsorship Manager, President & CEO,
Want to volunteer? Please call Melanie Voice at 405.739.1297.
Midwest City Parks and Recreation
200 N. Midwest Blvd.
Midwest City, OK 73110