Brewing Company Agreement 3.2 ABW or Less
Download the Brewing Company Agreement 3.2 ABW or Less or fill out the form below to be a vendor at the 2018 Made in Oklahoma Fest.
Festival Date: Saturday, June 16, 2018
Location: Sheraton Midwest City Hotel at the Reed Conference Center
5800 Will Rogers Road, Midwest City, OK 73110
Contact: Chris Moler, Sponsorship Manager
Hours of Operation: 10 a.m. to 6 p.m.
Set–Up Time: Saturday, 7 – 9:30 a.m. (Set up must be complete by 9:30 a.m.)
Tear-down: Saturday, 6 p.m.
Individual 10’ x 10’ Tent or Larger Tent shared with other breweries
(2) 6’ x 30” tables draped; one is skirted
Electric is available at no cost; however all needs must be communicated to the festival office by June 1, 2018. Electrical needs conveyed during set up or the day of the festival will not be accommodated.
In exchange for a zero booth rental charge, the FESTIVAL will sell 10 tasting tokens including a commemorative festival beer glass for $22. The VENDOR agrees to request and accept tokens for each tasting provided. Attendees will receive a hand stamp or wristband signifying they have been identified and are 21 years or older.
A refundable deposit of $150 is due at the signing of the Agreement by mailing a check or calling 405.739.1297 with a credit card.
Requirements: Oklahoma County Health Department Special Event License or Temporary Permit, Oklahoma Sales Tax Permit and Hold Harmless Agreement Comprehensive General Liability Insurance.
You may use the form below or scan your documents and email them to firstname.lastname@example.org.
Licenses/Permits: Oklahoma hand crafted 3.2 alcohol by weight beer brewed in the State of Oklahoma may be sold and tasting samples may be dispensed to those wearing the proper wristband or hand stamp.
If you are selling your own product, you are required by law to have a valid Oklahoma Sales Tax Permit to Collect Sales and Use Tax as defined under Oklahoma Statutes, Title 68 O.S. § 1350 et seq. Use Tax is found under Title 68 O.S. § 1401 et. seq. The permit must be prominently displayed at your booth and on file with the Festival by June 1, 2018.
It is The VENDOR’s responsibility to read and comply with the Oklahoma City-County Health Department regulations. Information can be found at https://occhd.org/index.php?cID=347. The Oklahoma City-County Health Department requires pre-payment for the temporary permit at least seven days in advance of the festival. Pre-payment can be made here https://occhd.org/eng/about/product-detail. Upon arrival at the festival, your booth will be inspected and you will receive your temporary permit at that time.
Insurance: The VENDOR, its affiliated companies and subsidiaries, agrees to be responsible for, and to defend, hold harmless, and indemnify the Midwest City Municipal Authority, City of Midwest City, and Aimbridge Hospitality, LP, its parent, subsidiaries, limited liability and affiliated companies and their respective shareholders, officers, directors, employees, members, agents and assigns (the “Indemnified Parties”), including reasonable attorney’s fees, of liability whether by reason of injury (including death) to the person or property of another or otherwise arising in connection with this Agreement. The Obligations of VENDOR hereunder shall extend to claims alleging an Indemnified Party’s sole negligence, willful misconduct or violation of law unless adjudicated as such by a court of common law.
By completing this form, the Vendor accepts the terms of the Hold Harmless Agreement Comprehensive General Liability Insurance contained within.
Power/Utilities: Electrical requirements must be communicated with THE FESTIVAL no later than June 1, 2018. Vendors are required to bring any power strips or extension cords needed to accommodate their order. No water hook ups are available, but water sources are available inside the Reed Conference Center to fill your containers.
Security: THE FESTIVAL will provide uniformed law enforcement officers to be on patrol during the event open hours; however, this in no way implies responsibility on the part of THE FESTIVAL for lost/stolen items.
Cross Promotion: You are encouraged to promote your festival participation on your website and social media platforms (if applicable) just as THE FESTIVAL will promote your business on the festival website and social media.
Complimentary Tastings: Brewing Company will receive 20 tasting tokens and two commemorative beer glasses. No person under 21 years of age may be given a tasting package. Vendors can purchase additional tasting packages at the prevailing rate.
Product Guidelines and Miscellaneous notes
Chris Moler – Sponsorship Manager
President & CEO
Annie Ensey - Volunteer Coordinator
City of Midwest City
Special Events & Recreation
200 N. Midwest Blvd
Midwest City, OK 73110
Midwest City Parks and Recreation
200 N. Midwest Blvd.
Midwest City, OK 73110