Agricultural Food Agreement
Download the Agricultural Food Agreement or fill out the form below to be a vendor at the 2018 Made in Oklahoma Fest.
Festival Date: Saturday, June 16, 2018
Location: Sheraton Midwest City Hotel at the Reed Conference Center
5800 Will Rogers Road, Midwest City, OK 73110
Contact: Melanie Voice, Phone: 405.739.1297, Fax: 405.869.8603,
Hours of Operation: 10 a.m. to 6 p.m.
Set–Up Time: Friday, noon to 6 p.m.
Saturday, 7 – 9:30 a.m. (Set up must be complete by 9:30 a.m.)
Tear-down: Saturday, 6 p.m.
Booth Specs: 10’ x 10’ Indoor Space or Outdoor Space that is shared with other vendors under a tent – all spaces are on a first come first served basis
(2) 6’ x 30” tables draped; one is skirted
Electric is available at no additional cost; however, all needs must be communicated to the festival office by June 1, 2018. Electrical needs conveyed during set up or the day of the festival will not be accommodated.
Booth Fees: $75 for Indoor Space or $100 for Outdoor Space due at agreement signing. After June 1, booth prices go up to $100 for indoor space and $125 for outdoor space. These costs are non-refundable. Checks should be made payable to the City of Midwest City. Credit cards are also accepted by calling 405-739-1297 or emailing firstname.lastname@example.org . All sales will be 100% profit to the vendor.
Requirements: Projected Vendor Sales Inventory, Oklahoma Sales Tax Permit, Oklahoma City-County Health Department License (applicable for sampling purposes), Affidavit of Oklahoma Cultivation and Growth, and Hold Harmless Agreement Comprehensive General Liability Insurance.
You may scan your documents and email them to email@example.com or fill out the form at the bottom of this page.
Product Guidelines: In order to be an Oklahoma Agricultural vendor, you must sell an agricultural product grown and prepared on your owned or leased Oklahoma farm or property, the product sold with no on-site preparation requiring a cooking apparatus or heat source.
You are required by law to have a valid Oklahoma Sales Tax Permit to Collect Sales and Use Tax as defined under Oklahoma Statutes, Title 68 O.S. § 1350 et seq. Use Tax is found under Title 68 O.S. § 1401 et. seq. The permit must be prominently displayed at your booth and on file with The FESTIVAL by June 1, 2018. All sales will be 100% profit to the vendor.
If The VENDOR is sampling any food products, it is your responsibility to read and comply with the Oklahoma City-County Health Department regulations and be properly permitted. If applicable, information can be found at https://occhd.org/index.php?cID=347. The Oklahoma City-County Health Department requires pre-payment for the temporary permit at least seven days in advance of the festival. Pre-payment can be made here https://occhd.org/eng/about/product-detail. Upon arrival at the festival, your booth will be inspected and you will receive your temporary permit at that time.
By completing this form, the Vendor accepts the terms of the Affidavit of Oklahoma Cultivation and Growth form contained within.
By completing this form, the Vendor accepts the terms of the Hold Harmless Agreement Comprehensive General Liability Insurance contained within.
Decorating: Vendor may decorate their provided booth and tables with décor representative of their business.
Power/Utilities: Electrical requirements must be communicated with THE FESTIVAL no later than June 1, 2018. Vendors are required to bring any power strips or extension cords needed to accommodate their order.
Security: THE FESTIVAL will provide uniformed law enforcement officers to be on patrol during the event; however, this in no way implies responsibility on the part of THE FESTIVAL for lost/stolen items.
Cross Promotion: You are encouraged to promote your festival participation on your website and social media platforms (if applicable) just as THE FESTIVAL will promote your business on the festival website and social media.
Other: Under no circumstances may you sub-rent your booth space to any other vendor. All raffles, drawings, or giveaways must be approved in advance by festival management.
Please note it is a requirement of all vendors to stay the duration of the event. Your booth may not be broken down or unmanned at any time. If special circumstances arise such as an emergency, please locate a festival staff member before departing if at all possible
Melanie Voice - Special Events & Marketing Manager, Midwest City Parks and Recreation
200 N. Midwest Blvd
Midwest City, OK 73110
Chris Moler – Sponsorship Manager, President & CEO, STAAR Solutions
Want to volunteer? Please call Melanie Voice at 405.739.1297.
Midwest City Parks and Recreation
200 N. Midwest Blvd.
Midwest City, OK 73110